Check Room Availability There are 2 options to check room availability. Check Room Availability using Outlook Calendar Check Room Availability using Scheduling Assistant A. Check Room Availability using Outlook Calendar In Outlook, select "Calendar" icon. Click "Add Calendar" - "From Room List". Select the desired meeting room and click "OK". The calendar for the desired meeting room has been added, allowing you to view the room availability. You may add multiple room calendar to ease your room booking. Repeat Step 2 & 3 to add more room calendar. You can check/uncheck the room from the left panel. B. Check Room Availability using Scheduling Assistant In Outlook, navigate to "New Items" section to create a Meeting or Teams Meeting In the meeting request form, "Scheduling Assistant" tab. This will open the Schedule Assistant view. You can "Add required attendee", "Add optional attendee". To select the meeting room, you need to click on the "Add Room" button. Once you have added the attendees and resource, you will be able to identify the most suitable time for this meeting. Once you have chosen a suitable meeting time and room, click the Meeting to close the Schedule Assistant view. Enter the meeting tile and review the meeting request details. Finally, click "Send" to send the meeting request to the attendees and book the meeting room.